How do you manage a Twitter account on behalf of a brand, product or service?

Lately we've been managing more Twitter accounts on behalf of our clients. Everyone seems to be jumping on the Twitter bandwagon (for good reason) but most aren't sure how to climb aboard. I've put together this "Brand Voice" document to help agencies and companies figure out how to frame the conversation of managing their Twitter account(s).

I'd really appreciate any additions, changes or deletions that you may have:

Characteristics

1. Please describe the product or service in less then 140 characters.
2. Please describe the personality of the product or service in terms of a human voice? (conversational, warm, casual, friendly)
3. How does this voice talk about the competition? (friendly, aggressive, indifferent)
4. What will be the general message of this voice? (customer support, informational, industry news and events)

Audience Profile

1. Please describe the ideal community composition?
2. Is there a difference between how product or service is perceived by a current customer versus a potential customer?
3. Are there application where you would like to see the product or service more widely used?

Management

1. Will other parties, or the company be interested in managing the account(s) along with Imulus?
2. What is the companies’ position on following people? (Follow all or follow us; follow those who are interested in our topics; or follow those who send us Tweets)
3. How would you like us to balance the follow / follower ratio? (1:1, more followers; follow more)
4. If a topic or question escalates to a point where we can’t find an answer or proper response, who can help us within the company?

Content Resources

1. Where or who should we look to at the company to provide us with the most current news, events and inside information?
2. Which websites do your customers frequent?
3. Can we alert your Twitter community of upcoming news before other outlets are made aware? If so, how much lead time can we usually expect?
4. How frequent would you like to see updates to the account(s)? (Once a day, 3 times a day, throughout the day)
5. What keywords would your audience be using in day-to-day conversation around your product or service

Final Thought

I'd be neglecting my duties if I didn't point you to this tutorial on "How to Use Twitter for Marketing and PR". The simple truth is you can't look at Twitter as another marketing channel; a megaphone for your company to spout garbage to the world. Rather, I suggest tweeting with the mindset of having coffee with a new friend or acquaintance. Don't begin by telling them how great you are. Ask questions; really immerse yourself in the conversation, but also know when to shut your mouth.

Good luck, please pass over the recommendations for improvement!

For a long time here at Imulus we had trouble keeping track of internal company information. Client datasheets, software licenses, Imulus specific programming tips, bug tracking, email setup documentation, employee calendar links, etc. This problem was not something isolated to just us, every work environment I’ve been a part of has struggled with documenting and finding information. Generally the solution ends up being a massive repository of excel documents or a shared hard drive full of text files and snippets. Neither of these solutions are practical or scalable.

Our answer to this problem was an internal company wiki. Our goal was to have a central resource that was easy to update and easy to get information out of. It needed to be searchable, easy to edit, and secure. Being a .NET shop we decided to go with ScrewTurn a free open source wiki for .NET environments. A few other alternatives are: Wordpress plugins and hosted solutions such as pbwiki.

We’ve been using this solution since last August and it has been a huge time saver. Our project manager no longer gets flooded with requests for, “that spec requirement the client sent over,” and our programmer’s no longer have to use local text files to keep track of bugs in their code.